Careers at ThermoFisher Scientific

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Job ID :
Location :
US - Illinois - Rockford
Job Description

The position of Senior Administrative Assistant will be the principal administrative support person for the Leadership team and other site function areas, thereby performing a vitally important role. The successful candidate will have a sincere interest in the business, possess excellent administrative, relational and customer service skills, value attention to detail, and be able to handle a variety of activities and tasks. The office environment is highly professional and fast paced, requiring quality work and individual initiative.
Key Responsibilities:

  • Maintains confidentiality in all aspects of duties relating to the company
  • Demonstrates and promotes the company vision and values
  • Represents the Leadership Team in a professional and congenial manner, by reviewing correspondence; arranging corporate functions, answering questions and meeting requests directed to key executives
  • Coordinates site engagement activities, including, but not limited to Town Halls, Making Connections Committee, Weekly communication, inSite Rockford, etc.
  • Prepares for onsite meetings including preparing complex PowerPoint presentations and excel spreadsheets, room set-up, catering and taking notes of meeting when necessary
  • Receives, compiles and clarifies information to facilitate quick decision-making by Leadership Team
  • Maintain complex calendars and schedules of executives for the arrangement of internal and external meetings
  • Assists with Budget Expense Planning and Tracking
  • Provides consistent timely and courteous oral and written communications with customers and employees
  • Completes project and special assignments by establishing objectives; determining priorities, managing time; gaining cooperation of others; monitoring progress; problem solving; making adjustment to plans
  • Tracks Appropriation Requests through the approval process
  • Files correspondence and other official corporation records including legal files of the company
  • Coordinates travel and meetings by developing itineraries and agendas; scheduling flights, booking other transportation; arranging lodging and meeting accommodations including assisting with Passport and Visa Applications
  • Coordinates and submits expense reports for multiple leaders
  • Maintain conference rooms and common areas, including maintaining supplies, cleanliness and organization
  • Other responsibilities as required
Minimum Requirements/Qualifications:
  • High school diploma or GED required
  • Bachelor’s degree, highly preferred
  • 5+ years administrative related experience required
  • 5+ years experience and expert knowledge of MS Word, Excel, Outlook, PowerPoint
  • Must possess personal responsibility and integrity
  • Professional attitude and presence at all times with an ability to maintain composure and manage stress to meet deadlines
  • Attention to accuracy and detail in all aspects of responsibilities
  • Excellent organizational skills
  • Ability to follow directions, most times from multiple sources and determine priorities
  • Ability to multi-task and balance competing requirements from multiple leaders
  • Previous experience in roles that required public speaking, writing, or high volume of one-to-one communications

This position has not been approved for Relocation Assistance.

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.
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