The Inbound Logistics Coordinator is responsible for ensuring all daily inbound shipment requirements are completed on-time and that all necessary documentation is filled out accurately and completely to meet all regulatory and shipment requirements.
This individual communicates with Life Technology’s service providers and other Lifetech distribution center personnel to coordinate these deliveries.
There is also communication with the Customer Service organization to gain clarity on shipment requirements and returns to the primary branch. Inbound receipt process, instrument demo process and supplies purchase processing may also be part of this job function.
Impact of This Job:
Successful performance of these job duties significantly impacts the timeliness and quality of customer shipments. The ability to reduce costs in scrap activities contributes to the overall corporate cost-saving initiative.
Job Duties and Responsibilities:
- Assists in the daily processing of all inbound shipping documents to ensure on-time shipments to all destinations.
- Coordinates with contract and third-party vendors to ensure on-time delivery performance with Finished Goods and Sundry Supplies.
- Assists in the coordination of deliveries of material from outside warehouses.
- Ability to follow detailed instructions for inbound receipts is essential.
- Manage scheduling of inbound receipts for Intercompany Shipments, RMA’s, Red Tag and Demo equipment and coordinate outbound shipments per scheduled activities.
- Provide monthly KPI metrics and reports to core leadership team to ensure activities are aligned with corporate initiatives
- Observe all LEAN and 5S initiatives and related procedures within the distribution environment
- Coordinate the scrap and waste disposal per regulatory and operating procedure requirements
- Takes assigned training to stay in compliance with all transportation and hazardous materials regulations.
To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or ability required. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
- Must be able to prioritize daily work activities to ensure key receiving and inventory requirements are aligned and accomplished.
- Must be able to clearly communicate requirements to vendors, marketing and customer service through both verbal and written communication.
- Build good working relationships with suppliers and external departments.
Education and Experience:
One to two years of related training and/or experience in distribution or receiving-related business operations is ideal, but not required for this position. Minimum of a high-school certificate is required and college degreed persons will be considered for this position.
Ability to help solve practical problems related to transportation activities and deal with a variety of situations where there is no clear precedent for action. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. This person will use their analytical skills to identify where deviations from standard procedures are warranted and to support one’s position for corrective action. Must be able to work and reason in a fast-paced, deadline-based environment with a high degree of accuracy and accomplishment. Extra hours may be required to stay until all daily shipment paperwork is completed, especially at the quarter-end of each accounting period.
Requires good oral and written presentation skills to communicate ideas and procedures to management and peers. Good organizational skills. Competency in Word, Excel, and Oracle E1 applications is a plus. Valid Power Lift Equipment License, WHMIS and IATA certification is a requirement.
Depending on the job level of this position, this person may work independently on daily assignments, or with some supervision from their direct supervisor or assigned co-worker for training.
Interface with Others:
- Distribution Center Warehouse Operations
- Accounting / Finance
- Transportation Suppliers
- Customer Service
- Commercial (Field Service/Sales and Marketing)
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to stand and walk. The individual may be required to move boxes up to 30 lbs. in weight. They will spend considerable time at a computer keyboard, composing receiving paperwork, spreadsheets, and handling e-mail.
The work environment characteristics described here are representative of those an employee will encounter while performing the essential duties of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Job duties are performed in a warehouse environment utilizing standard equipment, such a computer, photocopier, and telephone and Power Lift Equipment. While performing the duties of this job, the employee may occasionally work near moving mechanical parts and areas with hazardous chemicals when asked to observe operations or instruments that are being prepared for shipment. The noise level in the work environment is usually moderate.
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