Purpose and Reach of this Notice
The purpose of this Privacy Notice (“Notice”) is to explain how Thermo Fisher Scientific Inc. and any directly or indirectly controlled affiliate or subsidiary thereof (collectively, “Thermo Fisher Scientific”, “we”, “our”, or “us”) process information collected from or about you (“Personal Data”) with the use of artificial intelligence (“AI”) and other automated technologies in our recruitment and hiring processes. As an international company, Thermo Fisher Scientific has multiple legal entities in different jurisdiction that are responsible for the Personal Data they process, and we process Personal in accordance with these applicable laws and regulations.
This Notice supplements the Thermo Fisher Scientific Privacy Notice. To the extent this Notice provides more specific information about the processing of personal information in connection with the use of AI and other automated technologies in our recruitment and hiring processes, this Notice applies to those processing activities.
Interview Recording & Intelligence
Thermo Fisher Scientific uses AI to review and evaluate recorded interview sessions and its content based on the transcripts that have been generated. This helps our interviewers to focus solely on the conversation with you and to review interviews and insights for training and quality purposes. This technology does not make hiring recommendations or hiring decisions.
Personal Data We Collect
The interview and its content will be recorded and transcribed. The AI will generate interview-related insights based on the transcript, including summaries, highlights, and quality metrics for our hiring team (e.g., talk ratios or talk times).
Why We Process the Personal Data
We use the information primarily to:- train and coach interviewers, including by identifying opportunities for feedback and development; and
- monitor and improve interview quality, consistency, fairness, and compliance with our interviewing standards.
Legal Basis for Processing
We will ask for your consent before an interview is recorded, transcribed, or otherwise analyzed. You may withdraw your consent at any time by contacting us through the Thermo Fisher Scientific Privacy Notice. If you do not consent, you may participate in an interview without Interview Recording & Intelligence being used.
Human Review
Any summaries or insights generated by AI are reviewed by authorized personnel.Identity Verification and Fraud Prevention
Thermo Fisher Scientific uses AI-based fraud detection and identity verification technology in connection with our recruiting process. This technology helps us confirm that the person participating in an interview or verification session is the candidate associated with the application and helps us detect potential impersonation, recruiting fraud, unauthorized assistance, or other misuse of our recruiting process.Personal Data We Collect
Thermo Fisher Scientific will record your video, audio, image, voice, screen interaction, and related session information. As part of the fraud detection and identity verification process based on the recording, we will process biometric identifiers or biometric information, which includes the following information:- scan of face geometry;
- facial template or face-matching information;
- liveness detection signals;
- voiceprint or voice-matching information.
Any indication of potential fraud will trigger an identity verification flag, which will be reviewed by authorized personnel.
Why We Process the Personal Data
We use the Personal Data including biometric identifiers and biometric information for the following purposes:- protecting the integrity and security of our recruiting systems and hiring process;
- confirming that you are the person associated with your application;
- detecting potential impersonation, identity switching, synthetic identity use, unauthorized assistance, or other recruiting fraud;
- reviewing and resolving fraud or identity-verification flags.
Legal Basis for Processing
We process your Personal Data where necessary for our legitimate interests in verifying candidate identity and detecting and preventing recruiting fraud.
Where we process biometric data for the purpose of uniquely identifying you, we rely on your explicit consent. You may decline or withdraw your consent and use an alternative reasonable method of identity verification. Declining will not adversely affect the candidate’s consideration solely because they declined. You may withdraw your consent at any time by contacting us through the Thermo Fisher Scientific Privacy Notice.
Human Review
A fraud detection or identity-verification flag will not, by itself, result in an automatic final hiring decision. If the technology identifies a potential concern, authorized personnel will review the relevant information, consider context, and may ask you to provide additional information or complete an alternative verification step.Voice Screening Agent
Thermo Fisher Scientific uses an AI-enabled voice screening agent for some first-stage hiring conversations. The agent will ask role-related screening questions, and your call will be recorded, transcribed and analyzed so our recruiting team can review your responses. The tool evaluates your responses against predefined role-related screening criteria and generates a rating for consideration by our recruiting team.
Personal Data We Collect
Your audio recording, screening responses including their rating, call details such as date, time, duration, and an AI-generated transcript of the conversation will be collected. We do not intend to use your voice to identify you or create a voiceprint unless we give you a separate notice and obtain any legally required consent.
Why We Process the Personal Data
We process your Personal Data to conduct the screening conversation, create a transcript and summary of the conversation, assess and evaluate your qualifications for the relevant role, support review by our recruiting team, and help ensure the quality and consistency of our recruiting process.Legal Basis for Processing
We process your Personal Data where necessary for our legitimate interests in conducting initial candidate screening, assessing candidates against role-related criteria, and supporting a consistent and efficient recruitment process.
Where consent is required by applicable law for recording or another specific feature, we will obtain your consent before that processing takes place. You can withdraw your consent at any time by contacting us through the Thermo Fisher Scientific Privacy Notice. If you choose not to consent, you can still participate in the hiring process without the voice screening technology being used.
Human Review
After you submit your responses, authorized personnel will review and validate the information generated or provided. Authorized personnel is always making the decision to move a candidate forward.
Sharing of Personal Data
We may share the information described in this Notice with:- authorized personnel involved in recruitment process;
- approved service provider Phenom People, Inc., 300 Brookside Ave., Building 18, Suite 200, Ambler, PA 19002, ("Phenom"), as instructed by us, that supports the voice screening agent process;
- other parties where required or permitted by law.
Transfers of Personal Data
Personal Data we collect may be transferred to and maintained in countries, including the United States, where privacy laws may differ from those in your jurisdiction. For international transfers, we use appropriate safeguards designed to protect Personal Data in accordance with applicable law, including recognized transfer mechanisms, contractual, technical and organizational measures, certifications, or other appropriate safeguards, including but not limited to the European Commission’s Standard Contractual Clauses.Retention and deletion
We retain the information described in this Notice for one (1) year from the date of the interview, unless a shorter period applies or a longer period is required or permitted by law.Your Rights Regarding Your Personal Data
You may have the following rights under your area’s data protection law:- Right of access to your Personal Data;
- Right to rectification of Personal Data;
- Right to erasure of Personal Data;
- Right to restriction of processing;
- Right to transfer Personal Data (“Data Portability”);
- Right to object to processing.
To exercise your rights or ask questions, please use the process described in the Thermo Fisher Scientific Privacy Notice.
Alternative Participation Options and Accommodations
If you need an accommodation due to disability, technology access, lighting, camera, audio, speech, language, or other concerns, contact us at globalta@thermofisher.com.