Tender & Contract Specialist Italy - 12 months contract

Work Schedule

Environmental Conditions

Job Description

At Thermo Fisher Scientific, we offer challenging work in an environment that values performance, quality, and innovation. As a member of our successful and growing global organization, you will have the opportunity to showcase your best abilities. With a strong commitment to research and development and annual revenues surpassing $40 billion, we equip our employees with the resources and platforms to make substantial contributions to the world.

Tender and Contract Specialist Italy - 12 Months contract

How will you make an impact?

As part of a strong team, you handle effective end-to-end administration of designated Tenders / Request for Proposal (RFP’s) or Request for Information (RFI's). You will prepare all relevant tender documents by verifying the administrative and technical requirements and ensuring written formal tender proposal response.

Support the execution of tenders and contracts with public and private entities by coordinating activities with internal functions, ensuring compliance with company procedures and legal regulations.

The position is ideally based in Italy or France, but we are open to discuss the possibility of working remotely from South Europe. The position is a 12 months contract for an additional resource within our Tender Team, explained by an increase in activity on the Italian Academic segment.

What will you do?

• Efficiently track, download, and upload files within customer-specific portals to ensure documentation management
• Collaborate with the sales team to prioritize the opportunity pipeline
• Use all available tools, templates, and processes for Tender project management
• Conduct the “first pass” of each proposal and questionnaire utilising all knowledge bases to develop qualitative responses
• Collaborate with cross-functional teams to ensure alignment and meet both internal and external customer timelines and expectations, building positive relationships with Key Business Partners.
• Prepare of all relevant tender documents ensuring written formal tender proposal response by filling the administrative documents and verifying compliance to the requirements.
• Ensure compliance with legal and customer requirements for tender submission
• Track, download and upload documentation within customer specific portals and platforms.
• Support to the finance team in the administrative management of bank guarantees requests and recoveries.
• Co-ordinate the implementation of awarded contracts to secure orders and to drive customer happiness
• Lead project debriefings, analyzing any issues or problems that occurred during a project and applying lessons learned to the next proposal
• Ensure tracking of opportunities and live tenders to report and improve win rates
• Complete the electronic archiving of documents in accordance with established criteria
• Deliver process training for new account managers and provide regular updates
• Bring forward ideas and solutions for continuous improvement via active participation in team calls.

Knowledge, Skills and Abilities:

• Degree in Business Administration, Law, Business, equivalent work experience
• Experience in Administration of Italian Tenders, Contract Management or Customer Service
• Experience in working in a cross-functional environment
• Excellent organizational skills, able to lead a project with a given plan
• Well-structured, self-directed, persistent and detail oriented
• Knowledge in Excel & data manipulation and usage of web platforms
• Excellent communication and interpersonal abilities to work as a team
• Languages: Native Italian, spoken and written English are required,
• Travel – not to exceed 5%

Join Thermo Fisher Scientific and be part of our mission to make the world healthier, cleaner, and safer. Our team of 100,000+ colleagues is driven by values like Integrity, Intensity, Innovation, and Involvement. Together, we accelerate research, solve scientific challenges, drive technological innovation, and support patients. At Thermo Fisher Scientific, we value diverse experiences, backgrounds, and perspectives, so #StartYourStory with us.

Apply today! http://jobs.thermofisher.com

Thermo Fisher Scientific is an EEO/Affirmative Action Employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability or any other legally protected status.

Accessibility/Disability Access

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