Supervisor Accounting

Work Schedule

Environmental Conditions

Job Description

Job Description

When you are part of the team at Thermo Fisher Scientific, you’ll do important work. Surrounded by collaborative colleagues, you’ll have the support and opportunities that only a global leader can give you. Our respected, growing organization has an outstanding strategy for the near term and beyond. Take your place on our strong team and help us make significant contributions to the world.

Discover Impactful Work

As a Supervisor of the Employee Expenses team, you will oversee the daily operations and performance of the team responsible for more than 60 countries worldwide. Your primary responsibilities are to ensure the timely and accurate audit and processing of employee expense reports, compliance with company policies and country-specific regulatory requirements as well as management of travel policies and corporate card administration and implementation, while maintaining adherence to the Service Level Agreements (SLAs). Additionally, you will be responsible for driving process improvements that enhance efficiency, accuracy, and support the decision-making within the team, meeting the company's targets for effective team management and engagement.

Key Responsibilities

• Leadership and Management: Lead and manage the employee expenses function within P2P. Provide clear direction, guidance, and support to direct reports and junior team members, fostering a high-performance culture while ensuring continuous professional development
• Expense Report Oversight: Oversee the end-to-end process within the team of reviewing and processing employee expense reports, ensuring timely and accurate reimbursement.
• Compliance and Verification: Ensure the team manages the expense reports and corporate credit cards in compliance with company policies and regulatory requirements. Perform verification of the accuracy of approved receipts and documentation.
• Team Coordination: Coordinate and support the activities of direct reports, providing guidance and resolving complex issues related to employee expense claims.
• Reporting and Analysis: Analyze and present detailed reports on expense claims, identifying trends, issues, and areas for improvement. Provide actionable insights and recommendations to facilitate management decisions. Analyze and present reports on Employee Expenses activities and performance metrics.
• Policy Adherence and Communication: Stay updated on company expense policies and procedures. Communicate policies to employees and team members and provide training and guidance as needed.
• Process Improvements: Coordinate the development and implementation of process improvements to enhance efficiency and accuracy in employee expenses processes.
• Cross-Functional Collaboration: Work closely with other departments to ensure seamless processing of expense reports and resolve any inter-departmental issues.
• Training and Development: Provide training and development opportunities for direct reports and other team members on employee expenses processes and systems. Coordinate and assist in the training of new team members.
• Documentation and Reporting: Maintain accurate records of incidents, resolutions, and user interactions. Coordinate the maintenance of a knowledge base for processes and specifics related to the employee expenses.

•  Oversee the administration of corporate card programs and monitor related processes for outstanding transactions, transaction reconciliations, salary deductions, compliance with company policies and measures to prevent unauthorized activities.
• Audit Support: Prepare documentation and provide support for internal and external audits related to employee expenses.

Qualifications 

Bachelor’s degree or higher in finance/accounting/business administration or related field.

Experience

Previous experience comparable to 4+ years or equivalent in P2P, accounting or finance.

Experience in employee expenses or P2P with leadership or supervisory responsibilities will be considered as an advantage.

A combination of relevant education and/or directly related experience may be considered sufficient to meet the requirements of the role.

Core Competencies 

• Customer-oriented with a focus on delivering high-quality support.
• Excellent problem-solving and analytical skills.
• Strong communication skills, both written and verbal.
• Ability to work independently and manage multiple tasks simultaneously.
• Ability to work under pressure and meet tight deadlines.
• Attention to detail and high level of accuracy.
• Collaborative team player with a positive attitude.
• Experience with Oracle cloud ERP system is considered as an advantage.
• Proficient Microsoft Office Skills, especially Excel and PowerPoint.
• Project management skills.

Management role competencies 

• Excellent leadership and team management abilities.
• Quick adaptability to company specific computer software.
• Able to communicate ideas clearly and effectively.
• Freely interacts with all levels in the organization when needed to resolve queries.
• Ability to apply fundamental principles to address and resolve conceptual challenges.
• Performs a wide range of tasks based on demands and changing conditions, with little predictability.

Benefits

We offer competitive remuneration, annual incentive plan bonus, healthcare, and a range of employee benefits. Thermo Fisher Scientific offers employment with an innovative, forward-thinking organization, and outstanding career and development prospects. We offer an exciting company culture that stands for integrity, intensity, involvement, and innovation!