Contracts Specialist I

Work Schedule

Environmental Conditions

Job Description

Contract Specialist I

About the Role:

Join our multi-cultural team as a Contract Specialist I, supporting the EMEA region. You will coordinate and manage processes related to tender submissions, approvals, and documentation, working closely with Account Managers.

Key Responsibilities:

• Support EMEA Account Managers and Service Managers with CRM activities, tender reviews, approvals, and documentation.
• Maintain and update standard operating procedures with Global Process Managers.
• Develop work instructions, train team members, and support onboarding.
• Propose and drive improvements through projects and quick wins.
• Mentor team members to ensure their growth and success.
• Serve as a backup for daily operations and processes.

Daily Activities:

• Review and submit tenders and RFQs, follow up on approvals, and ensure CRM records are complete.
• Evaluate bid documents, resolve terms needing approval, and coordinate with functional owners.
• Review and draft sales-related documents for compliance with corporate policies.
• Lead meetings with Account and Service Managers for timely submissions.
• Handle supplier registration, public contract administration, and compliance.
• Request and manage bank guarantees and bid bonds.
• Support master agreements and non-disclosure agreements, coordinating with Legal and Business units.
• Renew standard documentation and maintain centralized contract files and databases.
• Manage processes with various partners across the organization.

Required Knowledge, Skills, and Abilities:

• Understand legal, financial, regulatory, and business risks in sales orders and contracts.
• Familiar with pricing, delivery, Incoterms, warranty, and payment terms.
• Balance business needs with potential risks and customer requests.
• Maintain high integrity, intensity, innovation, and involvement.
• Show dedication to meeting performance goals.

Job Requirements:

• Professional education MBO+, preferably a Bachelor's degree with experience in sales support, service, order fulfillment, or business administration.
• Proficient/native in English, German is highly preferable
• Proficient in Office packages (Outlook, Excel, Word, PowerPoint).
• Ability to work independently and as part of a team, with a collaborative approach to achieving goals.
• Excellent verbal and written communication skills.

Benefits:

• 13th-month salary, holiday allowance, and up to 6% annual incentive bonus.
• 40 days of holiday per year.
• Flex benefits such as bike plans and tax benefits on gym memberships.

Apply today to join our team and make an impact in an international setting!

Our Mission is to enable our customers to make the world healthier, cleaner and safer. As one team of 100,000+ colleagues, we share a common set of values - Integrity, Intensity, Innovation and Involvement - working together to accelerate research, solve complex scientific challenges, drive technological innovation and support patients in need. #StartYourStory at Thermo Fisher Scientific, where diverse experiences, backgrounds and perspectives are valued.