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Executive Assistant

Location Mumbai, Maharashtra, India Job Id R-01284869 Job Type Full time Category Corporate
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JOB DESCRIPTION

Work Schedule

Standard (Mon-Fri)

Environmental Conditions

Office

Job Description

Responsibilities:

  • Coordinate day-to-day office activities for designated Director(s) to ensure flawless execution.
  • Coordinate, plan, and prioritize meetings and appointments; publish minutes and follow up on necessary actions.
  • Craft, maintain, and enter information into databases including customer contacts, ensuring accuracy and validity.
  • Manage the calendar for designated Director to ensure efficient time management.
  • Perform clerical duties, including taking memos, maintaining files, coordinating documents, and handling photocopying and faxing as needed.
  • Read and route incoming mail and process outgoing mail efficiently.
  • Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects.
  • Assist designated leaders in the expense claim procedure, ensuring timeliness and accuracy.
  • Engage with vendors and visitors in the office, providing a world-class experience.
  • Handle sensitive information with strict confidentiality.
  • Manage conference room bookings and meeting spaces effectively.
  • Coordinate travel plans by making arrangements for accommodations and reservations.

Qualifications, Skills & Experience:

  • Graduate in any stream.
  • Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.
  • Proven excellence in MS Office.
  • High ability to comprehend complex tasks, highly organized, and capable of multitasking.
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Accessibility/Disability Access
We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.
 
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eeo and affirmative action statement
EEO & Affirmative Action Thermo Fisher Scientific is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, creed, religion, color, national or ethnic origin, citizenship, sex, sexual orientation, gender identity and expression, genetic information, veteran status, age or disability status.
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