Executive Assistant

Work Schedule

Environmental Conditions

Job Description

Responsibilities:

• Coordinate day-to-day office activities for designated Director(s) to ensure flawless execution.
• Coordinate, plan, and prioritize meetings and appointments; publish minutes and follow up on necessary actions.
• Craft, maintain, and enter information into databases including customer contacts, ensuring accuracy and validity.
• Manage the calendar for designated Director to ensure efficient time management.
• Perform clerical duties, including taking memos, maintaining files, coordinating documents, and handling photocopying and faxing as needed.
• Read and route incoming mail and process outgoing mail efficiently.
• Assist in planning company events, meetings, luncheons, and employee team-building activities or special projects.
• Assist designated leaders in the expense claim procedure, ensuring timeliness and accuracy.
• Engage with vendors and visitors in the office, providing a world-class experience.
• Handle sensitive information with strict confidentiality.
• Manage conference room bookings and meeting spaces effectively.
• Coordinate travel plans by making arrangements for accommodations and reservations.

Qualifications, Skills & Experience:

• Graduate in any stream.
• Minimum of 4+ years of experience as an Executive Assistant reporting directly to senior management.
• Proven excellence in MS Office.
• High ability to comprehend complex tasks, highly organized, and capable of multitasking.