Administrative Services Coordinator II

Work Schedule

Environmental Conditions

Job Description

This is an exciting opportunity to join a team that is inclusive!

As part of the Administrative team you will provide support to the distribution management team, associates and our customers! You will perform work that is multifaceted and sophisticated where you will rely on experience and judgment to plan and accomplish assigned tasks.

Responsibilities:·       

·Responsible for acquiring and processing daily requests for various certificates

·        Processing of invoices for vendors and couriers

·        Work with partners to resolve outstanding credits/returns

·        Work closely with the customer service team to facilitate customer requests

·        Handling training records, and confidential files (both paper and electronic)

·        File and handle lost and damaged claims for both inbound and outbound carriers

·        Prepare and reconcile various reports, credit memos, stock checks etc

·       Work closely with fellow Administrative Coordinators in Regulatory, OS&D and Customer Service

·        Collaborate with the department leadership team in the planning of development projects

·        Generate Distribution reports.

Greeting/receiving visitors and guests via company protocol

·        Receive daily mail and courier deliveries

·        Filing and maintaining BOL’s, receiving and customs documents

·        Keep control of office supplies and related orders

·        Perform any duties assigned as seen fit

·        Requirements:

·        High School education required; college diploma preferred

·        Strong digital literacy - proficient in Outlook, Word, Excel and PowerPoint.

·        Works independently as part of a team environment

·        Excellent interpersonal skills (both written and oral).

·        Ability to pay close attention to detail and produce work with a high level of accuracy.

·        Ability to prioritize and balance multiple tasks.

·        Demonstrate excellent interpersonal skills and good judgement.

At Thermo Fisher Scientific, each one of our 75,000 extraordinary minds has a unique story to tell. Join us and contribute to our singular mission—enabling our customers to make the world healthier, cleaner and safer.