Admin Assistant

Work Schedule

Environmental Conditions

Job Description

Provides administrative support performing the day-to-day administrative functions including planning, organizing and scheduling.

A day in the Life:

• Composes, copies and distributes correspondence and memoranda, reports, documents, forms and tables as requested 
• Inventories, orders and distributes office supplies 
• Sorts and distributes incoming mail, correspondence and other printed material 
• Sets up, organizes and maintains correspondence files and other departmental records 
• Arranges travel schedule and reservations and prepares expense reports and ensures submission in a timely fashion
• Assists in preparation of presentations by compiling and preparing materials as needed 
• Coordinates details of onsite and offsite meetings and conferences including catering needs 
• Cooperates and coordinates with administrative assistants in other departments to handle temporary work overloads and fill in for temporary absences.

Keys to Success:

Education and Experience:

•  High school/secondary school graduate or professional certification
• Previous clerical or administrative experience (comparable to 0-2 years)
• Or, an equivalent combination of education, training and experience that provides the knowledge, skills and abilities to perform the job.

Knowledge, Skills, Abilities

• Knowledge of administrative procedures and organization systems. 
• Good Microsoft Office skills.
• Good communication, organizational and interpersonal skills.
• Ability to identify and set priorities and effectively perform a variety of task simultaneously.
• Ability to deal professionally with highly confidential information and matters.
• Good attention to detail and accuracy.
• Positive attitude and ability to work effectively with others at all levels of the organization.
• Excellent communication skills with Czech and English.